Hirer’s Health & Safety Checklist
Maximum capacity of the hall: 120 people
Before your event
• Nominate a responsible person to oversee health & safety during your hire
• Ensure you understand and do not exceed the maximum capacity (120 people)
• Familiarise yourself with the location of:
o Fire exits
o Fire extinguishers
o First aid kit
• Carry out a visual safety check of the hall on arrival (floors, cables, furniture,
spillages)
During your event
• Keep all exits and escape routes clear at all times
• Arrange tables, chairs and equipment safely and keep walkways clear
• Clear up spillages immediately to prevent slips
• Ensure children are supervised at all times
• Use only electrical equipment that is safe and in good condition
• Do not overload sockets or use damaged extension leads
Kitchen use
• Take care when using electrical appliances and hot water
• Do not leave cooking or heating appliances unattended
• Keep flammable items away from heat sources
• Leave the kitchen clean and tidy after use
Accidents and incidents
• Record and report any accidents, near misses or safety concerns to the hall
management
• Report any damage to the building or equipment as soon as possible
After your event
• Leave the hall, kitchen and toilets clean and tidy
• Return tables and re-stack chairs (no more than 5 high)
• Switch off lights, all heaters, water heaters and kitchen appliances
• Ensure windows and doors are secured and main door locked
Hirer’s Fire Safety Checklist
Before your event
• Familiarise yourself with the fire evacuation procedure
• Identify the fire assembly point
• Ensure you know how to raise the fire alarm by calling 999 or 101
• Ensure any decorations or displays are fire-resistant
During your event
• Keep fire exits unlocked and unobstructed at all times
• Do not obstruct fire extinguishers
• Do not use candles, naked flames or smoke machines unless agreed in advance
• Do not interfere with fire safety equipment
In the event of a fire
• Stop all activities immediately
• Evacuate the building calmly using the nearest safe exit
• Do not stop to collect personal belongings
• Assist others where safe to do so
• Proceed to the fire assembly point at the rear of the car park
• Do not re-enter the hall until it is confirmed safe
After the event
• Report any fire safety concern to the hall management
